Privacy Policy

Last updated: February 1, 2026

1. Introduction

This Privacy Policy explains what data ServerSweep collects, how we use it, and how long we keep it. By using ServerSweep, you agree to the collection and use of information as described in this policy.

2. What Data We Collect

ServerSweep collects and stores the following data:

2.1 Flagged User Data (Stored Indefinitely)

  • Discord User IDs - We store the Discord IDs of users who are flagged by the TASE API as being associated with inappropriate Roblox communities
  • This data is stored indefinitely to maintain a database of flagged users
  • No usernames, avatars, or other personal information is stored, only numeric IDs

2.2 Server Configuration Data (Stored Per Server)

When you configure ServerSweep in your Discord server, we store:

  • Server ID - Your Discord server's numeric ID
  • Auto scan settings - Whether auto scan is enabled and which channel to send results to
  • Auto action settings - What automatic actions to take on flagged users (none, kick, ban, or manual review)
  • Filter settings - Your configured filters for auto actions (score thresholds, server count, etc.)
  • Whitelist - Discord User IDs of users you've whitelisted from auto scans
  • Management role settings - Which Discord roles can manage the bot in your server
  • Appeal settings - Whether the appeal system is enabled and which channel to use

2.3 Temporary Data (Automatically Deleted)

  • Weekly scan results - Scan results from weekly scans are stored temporarily with an expiration date (7 Days)
  • Appeal requests - User appeal requests are stored until they are approved or denied
  • Downtime queue - If the bot goes into downtime mode, member joins are queued temporarily

2.4 Data We Do NOT Store

  • We do NOT store message content
  • We do NOT store usernames or avatars
  • We do NOT store IP addresses
  • We do NOT store email addresses or personal information
  • We do NOT store chat logs or conversation history

3. How We Use Your Data

We use the data we collect to:

  • Scan Discord users to check if they are flagged by the TASE API
  • Maintain a database of flagged users
  • Store your server's configuration settings
  • Automatically scan new members when they join (if enabled)
  • Apply automatic actions to flagged users based on your settings
  • Track appeal requests and manage the appeal system
  • Provide usage statistics and monitoring

4. Third-Party APIs

ServerSweep uses the following third party APIs that are not owned or operated by us:

  • TASE API - Used to scan Discord user IDs for associations with inappropriate communities
  • Rotector API - Used to scan Roblox usernames, bios, outfits, communities/goups and check friends lists
  • Roblox API - Used to fetch Roblox user information and friends lists

When you use ServerSweep, user IDs may be sent to these third party APIs for scanning. We do not control these APIs or their privacy policies. Please review their privacy policies if you have concerns.

5. Data Sharing

We do NOT sell, trade, or share your data with third parties, except:

  • Discord user IDs are sent to third party scanning APIs (TASE, Rotector) for checks
  • We may share data if required by law or to protect our rights

6. Data Retention

  • Flagged users - Stored indefinitely to maintain the database
  • Server configuration - Stored until you remove the bot from your server
  • Temporary data - Automatically deleted after expiration (weekly scans, appeals, etc.)

7. Your Rights

You have the right to:

  • Stop using the bot at any time by removing it from your server
  • Request deletion of your server's configuration data by removing the bot
  • Contact us if you have questions about your data

Note: We cannot remove flagged user IDs from the database as this would ruin the trustworthiness of the scanning system.

8. Data Security

We take reasonable measures to protect your data, including:

  • Encrypted database connections
  • Secure API key storage
  • Rate limiting
  • Regular security updates and monitoring

However, no method over the internet is 100% secure. We cannot guarantee absolute security.

9. Children's Privacy

ServerSweep is intended for use by Discord server moderators and administrators who are 13 years or older (in compliance with Discord's Terms of Service). We do not knowingly collect data from children under 13.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. Continued use of the Service after changes means you accept the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact us through our support server. https://discord.com/invite/MQQ73UcQbf