Privacy Policy

Last updated: July 25, 2026

1. Introduction

This explains what data ServerSweep collects, how we use it, and how long we keep it. Using ServerSweep means you agree to this.

2. What we collect

2.1 ServerSweep Database

We maintain our own database of Discord servers we've identified as Condo or RR34/NSFW related, along with users associated with them. This data is only ever collected from servers we've identified as Condo/RR34 related - never from your own server. For users found in these tracked servers, we store:

  • Tracked server info -which server(s) a user appears in and that server's type (Condo or RR34/NSFW)
  • Message activity -message count, timestamps, and a limited amount of message content from that server.
  • Presence dates -date joined and date last seen
  • Server status -whether they Boosted or held a Moderator role in that server
  • Departure status -whether they have left the server

This powers /check, /servercheck, /masscheck, and auto-join scans. Flags from the ServerSweep Database can be appealed through our ServerSweep Appeals server after the user has been clean for 3 months. An approved appeal does not delete this data. It hides the data from scan results instead. If that user is later found in a tracked server again, their data is unhidden and included in results again.

2.2 Server config data

When you configure ServerSweep in your server, we store:

  • Server ID -your Discord server's numeric ID
  • Auto scan settings -whether it's on and which channel to post results to
  • Auto action settings -what to do with flagged users (none, kick, ban, or manual review)
  • Filter settings -score thresholds, server count limits, etc.
  • Whitelist -Discord User IDs excluded from auto scans
  • Management role settings -which roles can manage the bot
  • Appeal settings -whether appeals are on and which channel to use

2.3 Temporary data (auto-deleted)

  • Weekly scan results -stored for 7 days then deleted
  • Live scan requests -kept until approved or denied, then deleted
  • Downtime queue -member joins queued temporarily if the bot is in downtime mode

2.4 Appeal records (kept permanently)

When you submit an appeal, we permanently store the Discord ID and reason text you provide, along with the outcome. This is not deleted after processing and is kept as part of our review history. Submitting an appeal means you agree to this. If your appeal is accepted, your flagged server history in the ServerSweep Database is hidden rather than deleted. You can request full removal of that data by opening a ticket in our support server with a brief reason - see section 7.

2.5 What we don't store

  • Message content from your own server, or from general Discord activity outside of servers tracked by the ServerSweep Database (see 2.2 for the limited exception)
  • Avatars
  • IP addresses
  • Email addresses or personal info

2.6 Logs

We collect logs of bot commands including scan operations, with timestamps, guid id (if done in a guild), and user id for debugging and abuse prevention. If it gets sent to an external api like TASE or Rotector it will be logged. These are private and will only be seen by one person.

3. How we use it

  • Scan Discord users against the ServerSweep Database, TASE, and Rotector
  • Store your server's config
  • Auto-scan new members when that's turned on
  • Apply automatic actions based on your settings
  • Run the appeal system

4. Third-party APIs

We use these APIs. Only numeric IDs are sent, no usernames or personal data.

  • TASE API -scans Discord user IDs for condo server links
  • Rotector API -scans Roblox accounts by numeric ID. Rotector may pull public Roblox data like bios and friend lists on their end; we only send the ID.
  • Roblox API -fetches Roblox user info and friends lists

The ServerSweep Database is not a third-party API - it's built and maintained by us directly, so this section doesn't apply to it. We don't control the APIs listed above. Check their own privacy policies if you have concerns.

5. Data sharing

We don't sell or share your data. The only exceptions are user IDs sent to TASE and Rotector for scanning, and anything required by law.

6. Data retention

  • Hashed scan IDs -kept indefinitely for deduplication only
  • ServerSweep Database records -kept indefinitely, including if the tracked server is later removed from tracking. An approved appeal hides a user's data from scan results rather than deleting it. Being found in a tracked server again unhides it. Users can request full deletion after an accepted appeal - see section 7
  • Server config -kept until you remove the bot
  • Temporary data -auto-deleted after expiration

7. Your rights

Remove the bot from your server to stop using it and clear your config settings. To dispute a TASE or Rotector flag, appeal through TASE or Rotector directly, then submit an unban request to the server that actioned you. To dispute a ServerSweep Database flag, appeal through our ServerSweep Appeals server. If your appeal is accepted, you can request full removal of your flagged server history instead of leaving it hidden - open a ticket in our support server and include a brief reason.

8. Security

We use encrypted database connections, secure API key storage, rate limiting, and regular updates. But nothing on the internet is 100% secure.

9. Children's privacy

ServerSweep is for Discord server moderators aged 13 or older per Discord's Terms of Service. We don't knowingly collect data from anyone under 13.

10. Changes

We may update this from time to time. The date at the top will reflect any changes. Continued use means you're OK with it.

11. Contact

Questions? Join our support server.